Job Details

University of North Carolina at Pembroke

Administrative Support Associate - 2380

Position Number: 6146782
Location: Pembroke, NC
Position Type: Residence Life and Housing

Administrative Support Associate - 2380

Division: Student Affairs
Department: Housing and Residence Life
Working Title: Administrative Support Associate
Vacancy Type: Probationary Permanent Full Time

Min T/E Requirements:
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

FTE: 1
Salary Range:
Hiring Range: $36,894 - $38,000
Position #: 2380
FLSA Status: Non-Exempt
Months per Year: 12
Work Schedule: 8:00 a.m. - 5:00 p.m.
Work Schedule Type: Monday - Friday

Primary Purpose of Organization Unit:
The purpose of the organizational unit is to provide student housing facilities that are clean, safe and well maintained while fostering an environment that complements and supports the academic mission. Further, the department provides a dynamic living and learning component which utilizes purposeful engagement and intentional programming to promote a spirit of community where the focus is for the general welfare and total development of the residential student population.

Primary Purpose of Position:
The purpose of the position is to provide administrative and clerical support for the Office of Housing and Residence Life including the Director of Housing and Residence Life and Associate Directors for the department and serve as back-up personnel for the Housing Coordinator whose primary role is coordinating housing assignments. Additionally, this position is responsible for managing and routing all telephone communications and visitors to the main office. Ensuring professional communication with students, family members and the general public is essential, and maintaining and evaluating office procedures are a fundamental responsibility of this position in providing efficient departmental services.

Job Description:
The Administrative Support Associate for Housing and Residence Life will provide administrative and clerical support for the Office of Housing and Residence Life including the Director of Housing and Residence Life and serve as back-up personnel for the Housing Coordinator whose primary role is coordinating housing assignments. Additionally, this position is responsible for managing and routing all telephone communications and visitors to the main office. This employee will maintain a calendar of appointments, conferences and other itinerary items for the Director of Housing and Residence Life.

This position is responsible for the following:

Responding and/or forwarding departmental emails
Processing facility work orders and following up up for completion on site as needed
Processing housing exemptions and releases request
Assist with supervision of student workers as needed
Complete special projects as requested
Manage departmental calendar
Coordinator housing showroom tours

This position is also responsible for entering and following up on requisitions and invoices into the university's purchasing system (Bravecart) as well as registering vendors where applicable so that future payments can be made. The Administrative Support Associate will reconcile Purchase Card (P-card) transactions and log-sheets for department cardholders and provide a monthly report of expenditures following reconciliations. The position will also help monitor the budget of approximately 12 million dollars for housing operations and residence life programs. Additionally, the position will create documents as requested, edit departmental publications which includes but is not limited to (Resident Handbook, Staff Manual and other departmental brochures and flyers) and provide updates to publications when changes are made.

Further, the Administrative Support Associate will evaluate and organize applicable filing systems; compose emails, letters, memos, and reports; maintain confidential judicial records; process travel request, reimbursements, schedule meetings/conferences and generate minutes of each; operate office equipment, computer, and various software applications; maintain a supply inventory list and order office supplies as necessary.

Management Preference:
Prior administrative office experience preferred.
Must have strong administrative, clerical skills and verifiable customer service background.
Must have experience in Word, Excel, Google Sheets,

Lic or Certifications Required by Statute or Regulation: None

Job Opening Date: 04/15/2025
Job Closing Date: 4/29/2025
Open Until Filled:
Posting Category: Administrative Support
Posting Number: SPA00673

Special Instructions to Applicants:
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

To apply, visit https://jobs.uncp.edu/postings/12289