Job Details

Administrative Associate I

Position Number: 6122129
Location: Pomona, CA
Position Type: Secretary and Administrative Assistants

Administrative Associate I

Posting Number: S01601
Campus:
Department: 1470-COMP Administration

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale
Minimum: $24.45 Hourly
Maximum $24.45 Hourly

Job Summary

To manage multiple services provided by the Office of Student Affairs and to support students with their various needs. Performs a variety of duties which include collaboration with internal and external stakeholders, assisting event coordinator with student events, handling of confidential files and correspondence and providing the highest level of customer service.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combinations of skills and abilities.

Ability to handle multiple detailed and confidential assignments.
Must be a self-starter with the ability to work with minimal supervision.
Excellent computer skills necessary in order to set up document formats in Word, Excel, PowerPoint, setup and manage surveys in Qualtrics, use of Microsoft Planner, and any other software program required by this position. Familiarity with the Internet is essential.
Excellent verbal and written communication skills. Ability to interact appropriately with administration, faculty, staff, students and external affiliates.
Skill with fax, copy machine, printer, telephone operation, and the ability to type at 50 words per minute.
Ability to perform higher math functions, compose non-routine correspondence on own initiative, coordinate and prioritize projects, and coordinate meetings.
Must be self-assured, experienced leader able to interact with senior executives, anticipate potential problems, and initiate solutions.
Must be able to manage a crisis and calm upset individuals. Must be able to prioritize and schedule opportunities for resolution of the problem.
Must be able to work in a fast-paced environment and be flexible in job assignments.
Must be detail oriented, with strong organizational skills.

Required Qualifications

Education: Any combination of education, training or experience that provides the required knowledge, skills and abilities needed for the position.

Experience:

Minimum of 3-5 years administrative experience with increasing administrative responsibilities in a high volume office setting.
4 years of experience as an Administrative Assistant/Associate or Executive Assistant

Preferred Qualifications

Bachelors degree preferred.

Posting Date: 04/03/2025
Closing Date:

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/32489