Job Details

A&S Finance and HR Rotational Specialist

Position Number: 6090752
Location: Boulder, CO
Position Type: Business - Human Resources

A&S Finance and HR Rotational Specialist

Requisition Number: 62903
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Part Time
Posting Close Date: 01-Apr-2025
Date Posted:

Job Summary

The University of Colorado Boulder College of Arts & Sciences has 6 openings for part-time (50%), limited term (12 months) positions as a Finance and HR Rotational Specialist! These positions are part of the A&S Job Rotation Program and are designed to provide comprehensive support to academic departments and the Office of the Dean within the College. The specialists will support key operational functions across multiple departments, with specific assignments tailored to the needs of each unit, including ensuring smooth administrative processes in faculty affairs, staff affairs, procurement, and budget management. The specialists contribute to the College's mission by managing responsibilities such as reviewing faculty leave and sabbatical applications, assisting with the summer and academic year faculty hiring processes, and maintaining personnel records. Specialists collaborate with a cohort, participating in mentorship and professional development opportunities as they gain exposure to both academic and non-academic workplace settings at CU Boulder. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world's most critical problems.
The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom!

What Your Key Responsibilities Will Be

Faculty Personnel Administration

Manage the hiring process for temporary faculty in assigned departments for the Academic Year, maintaining compliance with established policies and procedures.
Supervise the hiring and appointment process for teaching faculty during the Summer Session, providing structured guidance and support as needed.
Assist the Faculty Governance Coordinator in developing and formalizing faculty administrative appointments.
Support assigned departments in the recruitment and appointment of teaching professor-rank faculty, offering guidance on standard methodologies and procedural requirements.
Aid departmental staff in the preparation and compilation of reappointment dossiers for teaching professor-rank faculty, ensuring accuracy and completeness.
Evaluate reappointment dossiers submitted by assigned departments, applying professional judgment and structured analysis to maintain compliance.
Review, prepare, and route reappointment documentation for teaching professor-rank faculty, adhering to institutional policies and timelines.
Facilitate the approval process for various faculty leaves, including leave of absence, unpaid leave, parental leave, and other leave types, ensuring proper routing and documentation.
Review and verify sabbatical applications submitted to the Dean's Office for accuracy and completeness, providing structured oversight.
Manage the organization and filing of faculty personnel documentation in OnBase, maintaining a well-structured and accessible records system.
Organize and reindex the OnBase filing system to improve efficiency and accessibility, applying critical thinking to enhance document management practices.

Staff Personnel Administration

Initiate and coordinate the recruitment process for various staff types (Classified, University, Temporary, Retiree) in adherence to college, campus, university, state, and federal policies.
In collaboration with department leadership, A&S HR, and Campus HR, manage position descriptions by leading the creation and updates to ensure alignment with the department's organizational needs and strategic goals.
Communicate policy and procedural updates effectively in collaboration with Arts & Sciences (A&S) HR and Campus HR to maintain compliance and understanding.
Provide HR support in processing the full employee lifecycle from hiring to departure.
Verify receipt and documentation of signed offer letters and addendums, maintain accurate personnel records, and ensure background check and training completion.
Maintain performance management and evaluation documentation in accordance with retention policies for all staff classifications, maintaining compliance and proper record-keeping.
Coordinate with department leadership and A&S HR for staff addendum submissions and approvals.
Work with the Director of Staff Affairs and A&S Staff Affairs Specialists to review and update staff position descriptions, determining appropriate job codes, levels, market salary ranges, and equity considerations based on assigned responsibilities.
Manage the organization and filing of staff personnel documentation in OnBase.
Organize and reindex the OnBase filing system to improve efficiency and accessibility.

Procurement Administration

Determine when new speedtypes are required and when speedtypes are no longer needed and work with the Campus Controller's Office as appropriate.
Review accounts to determine appropriateness of transactions for type of account, identify and initiate corrections as needed.
Review purchase reimbursements, procurement card and travel card charges, journal entries, cash transfers, purchase requisitions, and travel reimbursements.
Lead compliance with University, State, and Federal rules and regulations.
Reconcile transactions to ensure approved and posted to correct account.
Review actuals vs. budgeted for variance analysis for department salary speedtypes.
Identify errors and initiate appropriate corrections.

Other/Projects

Collaborate as a group with the Director of Community Engagement and Director of Employee Engagement on special projects, including but not limited to the administration of student experiential learning programs and workforce development.

What You Should Know

20 hours/week
Hybrid Schedule with at least 2 days/week on campus
Limited-Term Appointment for 1 year (12 months)

What We Can Offer

The annual salary is $24,500 - $26,500 (for a 50% appointment).

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

Bachelor's degree or an equivalent combination of work experience and education may be substituted on a year-for-year basis.
At least 6 months of related experience.

What You Will Need

Strong communication and interpersonal skills.
Strong organization skills and attention to detail, with the ability to manage multiple complex priorities.
Demonstrated ability to work effectively in a team and within other collaborative work situations.
High degree of professionalism, leadership, and ability to maintain confidentiality.
Solid understanding of complex financial information and management systems in a regulatory framework.
Proficiency using Microsoft Suite, in particular Excel.
Proven track record of communicating effectively and building and maintaining relationships at all levels of an organization.
Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
Ability to work effectively in an environment with multiple interruptions.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by 4/1/2025 for consideration.
Note: Application materials will not be accepted via email. Please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/A-S-Finance-and-HR-Rotational-Specialist/62903