Job Details

Administrative Specialist III

Position Number: 6041853
Location: Moscow, ID
Position Type: Admissions/Enrollment

Administrative Specialist III

Posting Number: SP004763P
Division/College: College of Law
Department: College of Law
Location: Moscow

Posting Context Statement:

This position is a member of the Admission Office staff team in the College of Law. The Administrative Specialist serves as the first point of prospect/applicant and incoming student contact and resolves issues or appropriately directs inquiries to College of Law Directors at the two locations - Moscow and Boise. They will support the admissions team and will play a vital role in organizing our law classes.

Position Overview:

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Required Experience:

Three years performing administrative or office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education:

High School Diploma or equivalent

Required Other:

Ability to travel within the region regularly throughout the year

Additional Preferred:

Associates, Bachelors or other college-level degree program
Providing customer service
Using complex software (such as financial and personnel records management systems) while completing administrative tasks
Managing calendars and/or scheduling
Interpreting, applying, and explaining complex information such as regulations, policies or services
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Experience working with faculty, staff, and students in a university office setting
Experience collecting and compiling data
Experience handling confidential information and using discretion when handling highly sensitive information
Balancing a workload of assigned tasks to meet multiple deadlines

Physical Requirements & Working Conditions:

None

Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.26 per hour or higher commensurate with experience
Type of Appointment: _of_Appointment
FTE:

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 02/27/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received by March 13th, 2025 will receive first consideration.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/47293

The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.