Job Details

Executive Secretary, Level 5/6

Position Number: 6004362
Location: New York, NY
Position Type: Secretary and Administrative Assistants

Executive Secretary, Level 5/6

Social Service, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.

We offer tuition remission for employees and their dependents

A generous employer match towards a 403(b) retirement plan.

As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.

As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.

University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

Reporting to the Senior Director of Field Education, the Executive Secretary Level (5/6) provides clerical support, assists visitors and responds to communications and information requests, provide timely and accurate data input and reporting, assist with document development, organization, and maintenance, and coordinate activities, calendars, and events.

Essential Functions

Implements and maintains efficient office systems and protocols.

Provides clerical support to the Senior Director of Field Education and Field Education Department staff, ensuring the accuracy of information and assistance with problem-solving.

Maintains up-to-date school/department calendars and checklists of important dates, meetings, and events.

Assists in developing, organizing, and maintaining official forms, documents, correspondence, and communications.

Provides logistical support for meetings, activities, lectures, social gatherings, and events, on-campus and virtual.

Answers promptly and correctly routes inquiries, taking complete messages and contact information.

Ensures follow-through on all received requests for assistance and tracks with documentation.

Provides timely and accurate data input and reporting using database systems (Tevera, Blackboard, Google Drive, etc.).

Assist students, staff, and faculty with access and use of data systems (Tevera).

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Additional Functions

Assists with copying, faxing, filing, and document preparation, such as handouts and other materials.

Assists visitors and responds to information requests from internal and external stakeholders.

Participates in department, GSS, and University meetings and events as required.

Ensures confidentiality and security of confidential records/information.

Required Qualifications: Education and Experience

High School diploma or GED equivalent required.

Minimum 3 years of office experience.

Required Qualifications: Knowledge and Skills

Ethical, sound judgment, detail-oriented, with strong organizational and time management skills.

Strong communication skills.

Ability to work independently and as part of a team in a complex work environment.

Possess strong interpersonal skills with a customer-service orientation.

Proficiency with software applications such as Microsoft Word, Excel, PowerPoint, Google spreadsheets, etc.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education

Preferred Qualifications

Bachelor's Degree

Prior experience in higher education/educational institutions.

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,324.88

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,324.88

Minimum Biweekly Salary for All Others: $2,133.10

Maximum Biweekly Salary for All Others: $2,133.10

Union Affiliation: Local 153

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/8925

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer Veterans/Disabled and other protected categories