Job Details

Business Services Technician
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Position Number: 5979071
Location: Ukiah, CA
Position Type: Business - Accounting

Business Services Technician

Salary: $56,604.00 - $59,436.00 Annually
Job Type: Full-time, Permanent
Job Number: FY20-2100052
Closing: 2/23/2025 11:59 PM Pacific
Location: Ukiah, CA
Department: Business Services

DESCRIPTION

Mendocino-Lake Community College District is currently accepting applications for a Business Services Technician to work in our Business Services department.

This is a full-time, Classified position, 40 hours per week, 12 months a year.

We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission, Goals, and Values at the following website: MLCCD - Mission, Goals and Values.
Under direction of the department manager, perform accounting clerical work and budget monitoring for District and special funded programs consistent with audit requirements; resolves discrepancies; assists with related budgetary records and reports and the annual District audit; provides service at a customer window; and provides technical support and training for the District accounting system.

We recommend downloading this job announcement as you prepare your application materials for submission. Incomplete applications will not be forwarded to the screening committee.

APPLICATION PROCEDURE Through this online portal submit the following documents:

Completed online application
Resume
A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
Copy of transcripts or document describing your education/experience equivalency
Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee)
Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you demonstrate commitment to student & institutional success?

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

SALARY AND BENEFITS

Salary Range (27): The starting monthly salary range is $4,717 - $4,953. There are six annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President.

Please see the current salary schedule here: MLCCD - Salary Schedule

Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.

Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty (20) paid holidays annually.

Retirement: This position is eligible for CalPERS Retirement.

REPRESENTATIVE DUTIES

The successful candidate will support student and institutional success by executing the following duties:

Assist in the development and implementation of annual budgets for District and special funded programs, ensuring compliance with governmental accounting principles and auditing procedures.
Collect monies received, issue receipts, and post credits and charges to student accounts, clubs, scholarships, and Treasury funds; track accounts receivables.
Establish and maintain vendor information in the accounts payable database; monitor and order office supplies; process associated invoices for payment.
Prepare bank deposits for various accounts and clubs, verify funds collected, match to funds reports, and deposit funds to appropriate accounts; post and attach receipts in recordkeeping software.
Ensure delivery of funds for cashiering activities at various District locations; balance and replenish cash drawers; resolve cash register and credit card issues; manage safe operations.
Process emergency funds for students, scholarships, and distribute checks; post information to computer systems; reconcile student refund accounts and associated journal entries.
Process and submit all Financial Aid disbursements; run reports for Financial Aid Department; manage Bank Mobile information and processes.
Audit and monitor budget accounts; notify department managers of significant variances; recommend methods of limiting expenditures or transferring funds; post budget and expense transfers.
Utilize specialized governmental financial accounting software to prepare comparative reports, access databases, and send/receive electronic mail for federal and state reporting.
Write instructions and procedures for implementing and maintaining the District's accounting system; conduct ongoing training for employees.
Analyze data, calculate, and prepare periodic reports in accordance with federal and state requirements.
Correct discrepancies and resolve billing errors for scholarships, Athletics, and clubs; provide reports and write checks upon request.
May prepare and approve invoices for payment.
Run District credit card statements monthly and email cardholders; adjust and monitor District credit card limits as needed.
Interpret regulations and governmental accounting policies and procedures; answer questions regarding Business Office/Accounting Department procedures and related matters; assist in resolving accounting discrepancies.
May direct the work of short-term, non-continuing and student employees
Attends workshops as needed; performs special duties and other related duties as assigned.

WORKING CONDITIONS:

Office environment; subject to interruptions and distractions.

PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time-limited assignments.

QUALIFICATIONS

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.

EDUCATION:
Required Education: Associate's Degree
Preferred Education: Bachelor's Degree

EXPERIENCE: One-year full-time experience as it reasonably relates to the assignment required.

EDUCATION/EXPERIENCE EQUIVALENCY: Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis.

LICENSE OR CERTIFICATE:
This classification may require travel off campus while conducting District business. Must be able to coordinate for personal transportation.

KNOWLEDGE OF:

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students
Principles, practices, terminology, and organizational structure used in accounting, auditing, and financial work pertaining to governmental or educational accounting
Laws, regulations and policies governing the fiscal requirements of community college districts
Principles of federal, state and local categorical/restricted programs
Budget and financial analysis techniques
Accounting software systems, concepts, operations, capabilities and application
General financial management
Modern office practices, procedures, and equipment
Interpersonal skills using tact, patience, and courtesy
Verbal and written communication skills

ABILITY TO:

Learn and interpret laws, rules, regulations and policies as they apply to governmental accounting
Apply and perform governmental accounting, auditing principles and procedures
Maintain a wide variety of complex and computerized files, records, and reports
Establish and maintain cooperative and effective working relationships with others
Analyze situations accurately and adopt and effective course of action
Meet schedules and timelines
Plan, organize, prioritize, and schedule work
Be detail oriented and produce accurate reports/documents
Be flexible and receptive to change
Work independently with little direction.
Work confidentially with discretion
Complete work with interruptions and distractions
Operate a variety of equipment including a computer and related software, typewriter, calculator, copier, and others as applicable

ADDITIONAL INFORMATION

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted

Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter).
Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.
Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer.

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://apptrkr.com/get_redirect.php?id=5979071&targetURL=.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/4810882/business-services-technician