Job Details

Residency Program Coord 1
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Position Number: 5977690
Location: Augusta, GA
Position Type: Medicine - Other Medicine

Residency Program Coord 1

Job ID: 281015
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

This position manages and oversees the administrative support functions for two independent pediatric fellowship programs - Allergy/Immunology and Pediatric Critical Care Medicine. This position provides direction, leadership and day-to-day management of both programs including support of two (2) fellowship Program Directors, two (2) Associate Program Directors, and six (6) pediatric fellows. Position provides educational coordination between attending physicians, fellows and institutional and regulatory administrative offices (i.e., Graduate Medical Education Office-GME, MCG Dean's Office, etc.). Position also performs planning and budgeting, provides oversight to selection of program participants, and monitors participant progress. Acts for and makes independent decisions in the program directors absence within prescribed limits of authority. Duties are performed under the supervision of the Allergy/Immunology and Critical Care Fellowship Program Directors, Pediatric Residency Program Director, and Sr. Administrator for the Department of Pediatrics.

Responsibilities

Responsibilities include, but are not limited to:

FELLOWSHIP PROGRAMS: Manages the development, planning, and coordination of fellowship programs within the Department of Pediatrics. Assists with day-to-day operations of fellowship programs. Serve as a liaison between and communicate with all appropriate campus offices, department program directors and staff. Attend required meetings conducted by AU GME office, pediatric fellowship program directors and department fellowship coordinators. Monitor duty hours and track leave time in appropriate system. Distribute send outs for fellow evaluations to fellows, faculty, nurses and clinical staff. Register fellows for yearly in-training exam. Assist with implementing policies related to the AU Graduate Medical Education (GME) Office and American College of Graduate Medical Education (ACGME). Develop, organize, and direct recruitment activities such as: Using knowledge of ERAS software to manage fellowship applications and compiling reports as necessary. Reviewing fellowship applications and evaluating completeness; assisting with screening applicants appropriate for interview. Notifying applicants of decisions for interview. Coordinating faculty/fellows/staff interviews and notifying applicants. Coordinating all housestaff interviews and serving as main point of contact for applicants.

COMPLIANCE: Administer and manage implementation of all rules, regulations, and prescripts regulating educational programs. Review participant requirements such as credentialing, licensure, FMG, and visa. Submit required paperwork on new fellows to GME office; set up training grants, if necessary. Fully process fellows through divisions which includes but is not limited to: scheduling division orientation, ordering keys and lab coats, providing all necessary documentation/manuals, etc. Ensure fellow compliance with established policies and procedures. Ensures program accreditation with regard to compliance of potential participants with the criteria of corresponding organizations such as American College of Graduate Medical Education (ACGME), Residency Review Committee (RRC), Graduate Medical Education (GME), and Joint Commission (HIPAA requirements). Continuously review, maintain and update documents for Fellowship Program site visits performed by ACGME. Maintain all housestaff personnel records including confidential evaluation and counseling records.

GENERAL DUTIES: Serve as administrative support for Fellowship Program Directors which includes but is not limited to: scheduling meetings, preparing agendas, recording and maintaining meeting minutes, completing travel forms for fellowship related meetings. Develop reports and provide pertinent data to Program Directors and faculty. Prepare written reports and correspondence for the Program Directors relative to fellowship programs. Develop, coordinate and plan annual educational program participant orientation, graduation, and extracurricular activities/wellness functions for fellowship programs. Maintain up-to-date knowledge of ACGME policies and procedures with understanding of common and specialty program requirements. Prepare check requests and IDRs as needed. Prepare fellowship verification forms for current fellows and alumni. Provide administrative support for fellows. Enter on-call schedule into QGenda system for each month and/or rotation. Track and summarize reports related to procedures, labs and workshops. Maintain web based ACGME accreditation surveys for programs. Initiate, oversee and monitor housestaff budget, including projections of future needs and reconcile all accounts on a monthly basis. Compile and submit reports to ACGME, American Board of Pediatrics (APB), American Academy of Pediatrics (AAP), American Association of Medical Colleges (AAMC), American Medical Association (AMA), and other professional organizations as required. Manage evaluation system to include participant evaluation and grade reporting. Monitor and counsel program participants when needed. Oversee administration of educational exams. Maintain informational database system for various reporting purposes and curriculum inventory.

ADMINISTRATIVE: Provide administrative and clerical support for programs. Answer phones, triage calls, and greet visitors to area. Provide backup administrative support for other staff members within department as needed. Order and maintain office supplies. Develop, evaluate, and implement office procedures. Maintain financial information on state and sponsored accounts and grants; reconcile PeopleSoft ledger reports on a monthly basis. Prepare forms/documents used for AU Support Services (grants/contracts, budgets and routing sheets, IDRs, check requests, etc.). Prepare other reports and forms required by department administration and submit in a timely manner. Provide backup support for Pediatric Residency Coordinator and for other fellowship programs within the Department of Pediatrics.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and one year educational program or similar experience.

OR

Associate's degree from an accredited college or university and four years professional or administrative experience to include minimum of two years of educational program experience or similar experience.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years professional or administrative experience to include minimum of four years of educational program experience or similar experience.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality

Excellent interpersonal, written, and verbal communication skills

Proficient in Microsoft Office and other computer software/databases

Detail-oriented with strong organizational, prioritization and multi-tasking skills.

Shift/Salary/Benefits

Shift: Days; Monday - Friday. There may be some special events afterhours that would require position attendance.

Pay Band: B7

Salary Minimum: $20.29 - Midpoint: $25.34

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/3/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 281015

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=281015&PostingSeq=1