Job Details

Administrative Manager - GEAR UP
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Position Number: 5977004
Location: El Paso, TX
Position Type: Extension and Outreach

Administrative Manager - GEAR UP

Job ID: 13117
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Outreach Programs

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is occasionally required on evenings and weekends.

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $45,680.00 Annually.

Required Application Materials:

Resume
List of three references

Note: This is a grand funded position though August 31st, 2025. This is a full time, temporary, contingent upon availability of funds position with possibility of extension and is eligible for full benefits, including medical, dental, ad vision.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Essential Functions

Supervises and coordinates administrative activities and functions for the department.

Knowledge of grants compliance and reporting, evaluation processes.

Managing purchasing/budget duties for department.

Managing inventory control and quarterly inventory process for GEARUP equipment at SISD high schools.

Serves as a liaison with school district administrators and community partners for the development of GEARUP project

Responsible for ensuring the efficient and effective performance of the administrative support functions for the department by efficient utilization of time and staff.

Ensures efficient departmental flows by assessing and coordinating appropriate staffing (e.g. daily staffing, vacation calendars, etc.) and notifies appropriate management personnel of conflicts, as needed.

Manages the reception area to insure effective telephone and mail communications both internally and externally to maintain professional image. Ensure visitors and other clients are greeted and assisted to determine their needs and directs them to the appropriate person or office.

Ensures all information obtained, retained, created and/or assembled for the department is properly organized, filed and easily accessible to department staff.

Ensures that the administrative functions of the department run efficiently and smoothly and promotes efficiency within the department.

Ensures physical and electronic files are up to date and clearly marked for easy access.

Ensures all data entry and reports are completed in a timely manner to meet prescribed deadlines.

Ensures departmental correspondence is properly delivered to the appropriate area/person, to facilitate on-going communications and efficient departmental operations.

Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information so that team members may accomplish their responsibilities.

Participates, as needed, in special department projects.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and managing consultants; interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree from four (4) year college or university within area of assigned responsibility.

and

Experience: Three (3) years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=13117&PostingSeq=1