Job Details

Manager, Faculty Support Services
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Position Number: 5916545
Location: Augusta, GA
Position Type: Health - Healthcare Administration

Manager, Faculty Support Services

Job ID: 280345
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

Our mission in the Human Resources Division of Augusta University is to serve as a strategic resource for making Augusta University a top-tier university that is a destination of choice for education, health care, discovery, creativity and innovation. We enable and enhance the effectiveness of the organization by delivering reliable and creative HR services and solutions that support our customers and advance the university mission, vision and values. We provide HR expertise, strategic and timely support, creative and competent advice, meaningful and courteous service, and efficient and reliable processes.

Job Summary

Posting Refresh

Under the direction of the Director, Employment & Faculty Support Services the Manager, Faculty Support Services will manage the daily operation of the Faculty Support Services (FSS), providing direct supervisor of 2 FTE's. This position will work with the Provost and the Vice President of Academic and Faculty Affairs to ensure policies and procedures related to faculty matters are accurately implemented; provides support for the faculty recruitment process, including faculty appointments, reappointments and other faculty related actions. Serves in a critical coordinator and administrative support role for annual processes to include Promotion and Tenure, Part-Time/Clinical/Adjunct Reappointment, Pre-Tenure Review, Post-Tenure Review, and Summer pay process.

Coordinate recruitment and on-boarding efforts and various responsibilities include but not limited to: maintaining continuous communication with hiring departments, meetings with the departments regarding recruitment activities, posting positions, providing general recruitment guidance, and coordination of all onboarding requirements have been satisfied.

Responsibilities

The responsibilities include, but are not limited to:

Directs the daily operation of the Faculty Support Services (FSS) unit within the section of Employment & Faculty Support Services, providing direct supervision of 2 FTE's. Serves as liaison between Human Resources, AU colleges and administrative units, the EVP for Academic Affairs & Provost and VP for Academic & Faculty Affairs to ensure all faculty action business processes are accurately define and adhered to, based on Board of Regents and University System of Georgia policies.

Manage, coordinate and assign all tasks related to faculty recruitment and pre-onboarding of all faculty positions. Ensuring the posting and closing of academic faculty recruitment requests are processed in a timely manner. Working with EVP for Academic Affairs & Provost to obtain approval on all faculty offer letters and ensuring all pre-onboarding items are satisfied.

Manages all annual process as it relates to faculty to include Promotion & Tenure, Pre-Tenure Review, Post-Tenure Review, and Part-time and Clinical/Adjunct Reappointment. Ensures all Manage Faculty Events (MFE) data entry is completed accurately and within established time frame.

Serves as a subject matter expert on various college and institutional committees and participates in various institution-wide projects such as SACS and Manage Faculty Events; provides employee relations services for faculty members and their direct supervisors, working closely with the Director of Employee Relations to ensure that all employee/faculty policies are adhered to.

Processes periodic queries to ensure the integrity of faculty data being provided to colleges/administrative units, the Board of Regents, and the University System of Georgia administrative offices. Responds to inquiries from all levels of the organization as it relates to faculty data; verifying data entry impacting reports and/or queries; reviewing faculty files to validate the integrity of the data.

Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's Degree from an accredited college or university and four years of HR experience.

Preferred Qualifications

Master's degree is a plus and additional years similar experience and/or HR Certification from SHRM.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality.

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong prioritization and organizational skills.

Proficient in Microsoft Office and other computer software/databases.

Shift/Salary/Benefits

Pay Plan: B15

Salary Minimum: $82,800.00/year

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 280345

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280345&PostingSeq=1