Job Details

DYNS Program Coordinator
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Position Number: 5914913
Location: Santa Barbara, CA
Position Type: Student Affairs and Services

DYNS Program Coordinator

University of California Santa Barbara

Job Posting Details

Position Number: 40079266

Payroll Title: Student Services Advisor 2

Job Code: 004574

Job Open Date: 1/6/2025

Application Review Begins: 01/22/2025; open until filled

Department Code (Name): DYNS (DYNAMICAL NEUROSCIENCE, IGP)

Percentage of Time: 50%

Union Code (Name): 99 (Non-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 18

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $25.77 to $27.83/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $25.77 to $43.58/hour.

Work Location: Psyc East - 1807

Working Days and Hours: M-F; variable hours within 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Dynamical Neuroscience is an interdisciplinary field focused on studying how the nervous system generates perception, behavior, and cognition. It is a computational approach that goes beyond traditional structure/function correlations. Traditional disciplines that include dynamical neuroscience subject matter are particularly strong at UCSB, including the top ten-ranked Physics and Computer Science Departments. Our PhD students use tools of computational, circuit, systems, cognitive, and behavioral neuroscience to uncover the fundamental principles of brain function.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Responsibilities include serving as Graduate Program Coordinator/Advisor for the newly established Interdepartmental Graduate Program in Dynamical Neuroscience. Under the direction of the Student Affairs manager, with additional guidance provided by the program Chair and MSO, duties include coordination and management of interdepartmental Ph.D. program, currently seven departments and 28 faculty and future enrollments of approximately 25-30 graduate students. Coordinates graduate student recruitment and admissions, student registration, advising, employment, planning and coordinating graduate student recruitment visits and orientation, academic advising, policy interpretation, graduate degree certification, assignment and hiring of graduate students (GSR's), maintaining graduate student records, on-going assessment of graduate student progress, course scheduling, student data management (program database and GRADNET) and maintaining all student files and records. Assists chair and MSO in formulation of policy for new program. Provides coordination between the current seven departments and 13 faculty on all issues related to program and potential and enrolled graduate students.
Knowledge of University-specific computer application programs and pertinent databases used in the course of completing position's duties.

Required Qualifications:

Bachelor's degree in related area and / or equivalent experience / training.
Ability to multitask; verbal and written communication skills.
Interpersonal skills.
Skills in service orientation, organization, active listening, and critical thinking.

Preferred Qualifications:

1-3 years' work experience in higher education.
Multicultural competencies; ability to work with diverse populations.
Ability in problem identification and reasoning.
Knowledge of University processes and procedures.
Understanding of University rules and regulations related to the position's duties.

Special Conditions of Employment:

Satisfactory conviction history background check
UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

60% Graduate Program Coordination & Administration - Responsible for the coordination and management of the Interdepartmental Graduate Program in Dynamical Neuroscience, currently seven departments and 28 faculty and approximately 25-30 graduate students in the next 5-6 years. Provides direction and interpretation of policy to assist program Chair and faculty with formulating policy, program requirements, and curriculum changes in newly established graduate program. Assists with the coordination and review of academic progress of students on quarterly basis, first and second year evaluations, general and specialty exams, and notification memos to all continuing students. Disseminates, interprets and advises students and faculty on rules and regulations of the University, Graduate Division and program. Maintains academic files for all students enrolled in program. Provides graduate students with assistance and alternatives to various problems (academic, financial and personal). Coordinates graduation checks and commencement matters. Coordinates nomination process for intramural awards and fellowships. Coordinates assignment of graduate student office space and mailboxes between departments. Manages academic files for all students, new and continuing. Maintains program library of general and specialty exam questions, fellowship and job opportunities, and Ph.D. dissertations. Coordinates third year General Exam process and ensures exams are completed, distributed and returned by established deadline. Acts as liaison to a variety of campus departments regarding graduate student affairs including advising and employment. Enters data into program database, produces reports to track admissions and other necessary information as required. As required, gathers statistical data, prepares reports and responds to surveys. Enters data into GRADNET; downloads data as needed for various interdepartmental reports and analysis. Assists with the preparation of various documents and reports for faculty advisors, Program chair and MSO as required including offer letters to prospective students.

20% Graduate Student Recruitment & Admissions - Provides advising, recommendations to program Chair/faculty and Affirmative Action Committees on all areas of graduate student recruitment and admissions. Disseminates, interprets, and advises graduate students and faculty on the rules and regulations of the UC, Graduate Division and program. Assists with the coordination of graduate student recruitment and admissions process, applicant visits, admission, award letters and student registration. Coordinates and plans prospective graduate student visits and newly admitted graduate student orientation including activities, materials, catering, travel and lodging; oversee budgets and tracks expenses. Assists with providing assessment (rankings, evaluations, etc.) of eligibility for intramural awards and fellowships.

20% Graduate Student Employment - Coordinates graduate student employment for interdepartmental program which currently includes Psychological & Brain Sciences, Physics, MCDB, Statistics, Computer Science, Mechanical Engineering, and Electrical & Computer Engineering. Provides advice and recommendation regarding employment; assists program Chair/faculty with the assignment of graduate student employment for the academic year. Coordinates employment process for all graduate students (primarily GSR's, but TA's and Associates if required) using campus payroll systems (UCPath). Completes all hiring and payroll paperwork and documentation and maintains employment files. Processes all fee offsets, fee and student health credits and fee deferrals. Provides statistics related to graduate student enrollment, employment, block grant, and other data as necessary. Reviews payroll expenses (including GSFR and UC SHIP) for all funding sources, ensures that employment and benefits are correctly charged; makes necessary corrections for incorrectly charged payroll and/or benefits.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=75072&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant