Job Details

University of Colorado Anschutz Medical Campus

Academic Services Principal Professional (Residency Program Coordinator)
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Position Number: 5913091
Location: Aurora, CO
Position Type: Medicine - Physicians

Academic Services Principal Professional (Residency Program Coordinator)

Academic Services Principal Professional (Residency Program Coordinator) - 35845 University Staff Description

University of Colorado Anschutz Medical Campus

Department: Otolaryngology - Head & Neck Surgery

Job Title: Academic Services Principal Professional (Residency Program Coordinator)

Position 00830109: - Requisition #:35845

Job Summary:

The Department of Otolaryngology - Head & Neck Surgery is seeking a Residency Program Coordinator (Coordinator) will be responsible for the day-to-day administration of the Otolaryngology Residency Program. Under the immediate direction of the Residency Program Director (PD), the Coordinator will assist the PD and Associate Program Directors (APD) in ensuring that the residency program is in full compliance with CUGME Office policies and procedures, ACGME program requirements and regulations, assist the Program Directors in developing and maintaining the educational quality of the training programs, and function as a liaison between the Program Directors, fellows, faculty, CUGME office, participating training sites, and other departments.

Supervision Received: This position reports to the Director of Finance & Administration

Supervision Exercised: None

Key Responsibilities:

Residency (80%)

Manages all day to day operations for the residency program including onboarding/offboarding activities, overseeing rotation/lecture/call schedules, supporting conference activities and monitoring attendance, providing logistical support and minutes for the CCC (clinical competency committee) and PEC (program evaluation committee) meetings, and other duties as assigned.
Manage annual Residency recruitment activities, including reviewing applications, scheduling and coordinating interviews, maintaining interview feedback data, preparing information for ranking meetings, and monitoring onboarding activities
Coordinates all required electronic recordkeeping, including but not limited to the ERAS application portal; the NRMP match list portal; the MedHub rotation schedule, evaluations, personnel files, and contracts; the department education calendar; and the ACGME ADS, Milestones, and Case Logs portals.
Supports compliance to ACGME program requirements, GME policies and procedures and related departmental policies
Coordinates accreditation activities - ACGME Site Visits, Special Reviews, Annual Program Evaluations, etc.
Prepares reports for the Department to satisfy needs, such as ACGME studies, program reviews, retreats, audits or others, as requested
Develops and maintains spreadsheets, presentations, and external webpages for the Residency as required
With oversight from the PD and DFA, manages all funds related to the Residency, whether those funds originate from hospital support of residents and the training program, GME support, departmental support, grants and contracts, gift funds or other sources.
Assist with the preparation of the annual graduation event

Medical Students (10%)

Partners with Medical Student Liaison Directors to administer the department medical student program
Manages program operational activities and ensures that program goals and objectives are accomplished.
Manages all administrative aspects of the Department's Medical Student Education Program to include clinical and research rotations of CU students and externs, student interest groups, career fairs, and follow-up meetings with program directors for mentoring assignments and research opportunities.
Manages all aspects of the Mentored Scholarly Activity (MSA) program for the Department.

Other duties (10%)

Process reimbursements for trainee travel, educational and professional development expenditures as per University and Department policy
Create and maintain personnel files
Provide backup support to the Fellowship Coordinator and/or the Special Projects &CME Coordinator as needed
Other duties as assigned

Work Location:

Hybrid - this role is eligible for a hybrid schedule of up to 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a comprehensive urban research university offering more graduate and professional degrees than any other Colorado public institution. With our solid academic reputation, award-winning faculty and renowned researchers, the University of Colorado Anschutz Medical Campus is well known for its distinctive and highly productive research programs, its world-class health facilities at the Anschutz Medical Campus and its well-established partnerships in business, industry and government. This campus currently has over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at our Anschutz Medical Campus, a significant number of health care facilities are present throughout the Metropolitan Denver and front range of the State of Colorado, throughout which over 500 advanced practice providers currently practice.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses

ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
Three (3) years of experience managing day-to-day operations of a residency, fellowship or medical student program.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience working with residents, faculty and staff within a higher education setting.
Experience managing grant funds and internal budgets.
Experience utilizing MedHub and New Innovations to monitor resident/student evaluations.
Experience organizing and managing student recruitment processes which include managing schedules, reserving rooms, organizing travel, etc.

Knowledge, Skills and Abilities:

Organizational skills with ability to plan and organize Residency needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.
Knowledge of, or ability to, become fully competent in computer programs essential to the Residency, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (amion) scheduling tools, New Innovations and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
Ability to develop and manage budgets, and carry out fiscal responsibilities of the position.
Ability to understand and apply regulatory requirements at the program level.
Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations. Interpersonal skills working with residents and others in an environment of high volume and stress.
Ability to oversee training and development of departmental administrative staff.Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Carly Moses, carly.moses@cuanschutz.edu

Screening of Applications Begins:

Screening begins immediately and will continue until the position is filled.

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 01/31/2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE

$60,905 - $77,471

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Academic Services Primary Location
: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20264 - SOM-OTO GENERAL OPERATIONS Schedule
: Full-time Posting Date
: Jan 7, 2025 Unposting Date
: Ongoing Posting Contact Name: Carly Moses Posting Contact Email: carly.moses@cuanschutz.edu Position Number: 00830109

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35845&lang=en