Job Details

Compliance Specialist (Training)
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Position Number: 5906793
Location: El Paso, TX
Position Type: Human Resources

Compliance Specialist (Training)

Job ID: 12972
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

About the Office of Institutional Compliance

Mission

In support of UTEP's and UT System's visions, missions and goals, the Office of Institutional Compliance strives to provide an atmosphere of compliance awareness that encourages all UTEP employees to conduct themselves with high ethical standards in compliance with applicable laws, rules and regulations by being professional, objective, resourceful, and customer oriented.

Vision

The University of Texas at El Paso's Office of Institutional Compliance strives to be a trusted member of UTEP and the University of Texas System community by promoting honesty, integrity, trust and ethics.

Scope of Responsibility

To provide employee training through the University's compliance program, to facilitate the monitoring of compliance on a University-wide basis, to report on compliance issues and participate in the Enterprise Risk Management process.

Position Information

Hiring Department: Office of Institutional Compliance

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm

FLSA status: Exempt

Earliest Start Date: 1/27/2025

Salary: Commensurate with experience.

Work Modality: On-Site

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Position Summary

Manages the Institutional Compliance Training Program and collaborates with responsible parties in developing training modules to address areas of need and risk; reviews the adequacy of the training programs offered by responsible parties to ensure risk areas are addressed; provides guidance on modules submitted for on-line compliance training, facilitates detailed annual review of Spanish and English training modules, and develops alternate training mechanisms as needed. Collaborates with multiple areas within the institution to ensure training and education of compliance risks are addressed.

Essential Functions

Ensures compliance awareness training is assigned to faculty, staff and student employees and sends proper notifications; reviews training courses, techniques and materials to determine their effectiveness.

Maintains departmental training system, which consists of updating information, verifying data for accuracy and generating reports.

Maintains the departmental database to track and facilitate the distribution of monthly notices to employees regarding completion of training requirements.

Conducts research as needed, regarding employee training history, employment information, and develops specialized reports as requested.

Assists with the revisions and updates to the University Standards of Conduct Guide.

Maintains and updates departmental website.

Assists with additional compliance initiatives as needed.

Maintains confidential files.

Serves on various committees as assigned or required.

Uses initiative and judgment to handle various routine matters.

Maintains a high degree of confidentiality on all sensitive information privy to this position.

Knowledge of all Microsoft Office software specifically PowerPoint and Access and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree from four-year college or university within area of assigned responsibility

and

Experience: Two (2) years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications:

Strong attention to detail, analytical skills, and proficiency with quantitative analysis tools.

Outstanding written and verbal communication skills.

Excellent interpersonal skills.

Strong management, relationship building and collaboration skills.

Ability to manage multiple tasks and projects.

Proficiency with Microsoft Office.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12972&PostingSeq=1