Job Details

Executive Assistant
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Position Number: 5807811
Location: Pomona, CA
Position Type: Executive Assistants

Executive Assistant

Posting Number: A00766
Campus:
Department: 1401-COMP Administration

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale
Minimum: $80,000.00
Maximum $85,000.00

Job Summary

Streamlines workflow and manages administrative affairs in the Office of the Dean of COMP and COMP-Northwest. Manages various administrative projects relating to the day-to-day and long-term functions of the Office of the Dean of COMP and COMP-Northwest.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, skills, and abilities to perform the essential functions of the job, with or without reasonable accommodation.

Must be capable of exercising independent judgment in making decisions regarding the Deans schedule, addressing issues involving the Dean, and determining which matters should be delegated to others.
Must handle sensitive issues with utmost discretion and maintain strict confidentiality at all times.
Demonstrated ability to efficiently manage and coordinate complex meeting schedules and arrangements.
Possess exceptionally strong verbal and written communication skills. Demonstrated strong interpersonal and customer relation skills to effectively interact with faculty, students, administration, staff, and external contacts.
Strong problem-solving skills with a proven reputation for taking initiative when needed and appropriate.
Must exercise excellent independent judgment and represent the Dean in a highly professional manner to both internal and external constituents.
Ability to prioritize and effectively manage crises involving upset customers or faculty members, advocating for resolution of problems in a calm and efficient manner.
Demonstrate the ability to work in a fast-paced environment, be flexible in job assignments, and maintain strict adherence to deadlines.
Advanced computer skills with demonstrated experience using office software and email applications, including MS Word, Excel, PowerPoint, and MS Outlook or other calendaring systems.

Required Qualifications

1. Education: BS/BA degree.

2. Experience: 5+ years prior executive assistant level experience.

Preferred Qualifications

Posting Date: 11/15/2024
Closing Date:

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/31374