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- Budget and Operations Associate
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Budget and Operations Associate
Posting Number: S01427
Position Status: Full time
Campus: Western University Campus-Pomona, CA
Department: 1501-Pharmacy Admin & Staff
Function:
Family:
Classification Series Title:
Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.
Full Salary Range
Minimum: $Minimum
Maximum $Maximum
Expected Pay Scale
Minimum: $22.00
Maximum: $24.12
Job Summary
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Knowledge, Skills and Abilities
$Knowledge_Skills_and_Abilities
Required Qualifications
$Required_Qualifications
Preferred Qualifications
$Preferred_Qualifications
Posting Date: $Posting_Date
Closing Date: $Closing_Date
Open Until Filled: Yes
Special Instructions to Applicants
$Special_Instructions_to_Applicants
Essential Job Duties
Essential Job Duties
Key Responsibilities
Review all payment requisition for accuracy and completeness prior to submission to the Fiscal Operations Manager.
1. Ensure all transactions are properly logged and have all required supporting documentation.
2. Ensure all transactions are scanned and filed by the end of each business day.
3. Follow up on submitted payment requisitions within 2 business days after submission. Report on the status of the payment requisitions to the Fiscal Operations Manager and the requestor.
4. Request additional supporting documentation as required.
5. Communicate the status of items to requestor as appropriate.
1. Ensure all transactions are properly logged and have all required supporting documentation.
2. Ensure all transactions are scanned and filed by the end of each business day.
3. Follow up on submitted payment requisitions within 2 business days after submission. Report on the status of the payment requisitions to the Fiscal Operations Manager and the requestor.
4. Request additional supporting documentation as required.
5. Communicate the status of items to requestor as appropriate.
Key Responsibilities
Generate and submit for review all purchase orders for non-research related orders.
1. Serve as a backup for all research purchase orders.
2. Ensure all purchase orders are properly submitted, and logged by the end of each business day.
3. Follow up on submitted purchase orders within 2 business days after submission. Report the status of all purchase orders to the Fiscal Operations Manager and the requestor.
4. Log all received capital items in the appropriate capital inventory log noting who it was issued to.
1. Serve as a backup for all research purchase orders.
2. Ensure all purchase orders are properly submitted, and logged by the end of each business day.
3. Follow up on submitted purchase orders within 2 business days after submission. Report the status of all purchase orders to the Fiscal Operations Manager and the requestor.
4. Log all received capital items in the appropriate capital inventory log noting who it was issued to.
Key Responsibilities
Prepare all deposits.
1. Deliver deposits to the appropriate office.
2. Log each deposit in the appropriate location updating balances.
1. Deliver deposits to the appropriate office.
2. Log each deposit in the appropriate location updating balances.
Key Responsibilities
Prepare all invoices.
1. Log all invoices in the appropriate location.
2. Follow up on all invoices 10 business days after distribution
3. Deliver all invoices to the appropriate requestor.
1. Log all invoices in the appropriate location.
2. Follow up on all invoices 10 business days after distribution
3. Deliver all invoices to the appropriate requestor.
Key Responsibilities
In collaboration with the Fiscal Operations Manager prepare monthly and quarterly account reconciliation and reporting of all funds.
Present reports to the Senior Director of Operations and Department Heads.
Present reports to the Senior Director of Operations and Department Heads.
Key Responsibilities
Provide Administrative Assistant to assigned faculty members.
1. Schedule rooms
2. Coordinate and host meetings
3. Coordinate student active learning sessions
4. Process travel and other reimbursements
5. Prepare documents, tabulate data, prepare copies, communicate with students
6. Support their teaching efforts as needed
1. Schedule rooms
2. Coordinate and host meetings
3. Coordinate student active learning sessions
4. Process travel and other reimbursements
5. Prepare documents, tabulate data, prepare copies, communicate with students
6. Support their teaching efforts as needed
Key Responsibilities
Responds to all incoming department emails and ensures requests are addressed in a timely manner.
Key Responsibilities
Coordinates and serves as a reference to college faculty and staff regarding the colleges furniture, equipment, and office move and relocation operations.
Must be able to manage projects across multiple university support units and clearly communicate college needs to multiple departments
Describe Work Environment
$Describe_Work_Environment
To apply, visit https://jobs.westernu.edu/postings/28567
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