Job Details

This ad is expired.

Section Coordinator - Vendor Services
Go to our website »

Position Number: 5471799
Location: Lubbock, TX
Position Type: Business and Financial Management

Section Coordinator - Vendor Services
Lubbock
38355BR
Procurement Services

Position Description
Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Major/Essential Functions
1. Facilitate the due diligence onboarding process for potential TTU vendors, including reviewing vendor forms for accuracy, completeness, and potential fraud. In adherence with the Vendor Services Handbook, complete background verifications on all vendors, including but not limited to banking and remittance verifications, contact information, and visual compliance reviews.
2. Assist with creating and implementing new vendors and ensure they are appropriately set up within the various business systems (Banner, TechBuy, USAS). Implementation requires extreme attention to detail and the ability to adhere to strict State and Federal guidelines and TTU policies.
3. Maintain an exceptional level of customer service during written, spoken, and face-to-face interactions, both with customers and colleagues. Work with the appropriate business units (internal and external to Procurement) to ensure all issues are addressed promptly and appropriately.
4. Notify and train vendors and campus on compliance, regulatory, or applicable updates and issues as needed. This includes increased scrutiny over vendor contact changes, banking and payment updates, and address changes.
5. Professionally and empathetically address requests from customers and internal staff within a maximum of two business days. Maintain a balance between TTU Operating Policies and Procedures and customer benefit in decision-making.
6. Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer's experience.
7. Assist in recruiting vendors for automated payment methods to reduce operational costs.
8. Assist in recruiting vendors for special State classifications (HUB) and Federal classifications (SBA) to increase our overall small and disadvantaged vendor usage.

Required Qualifications
Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Preferred Qualifications
State and/or Federal procurement certifications in purchasing, accounts payable, contracting, or other procurement functions.

Minimum Hire Rate
18.48

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.