Job Details

Executive Secretary (Lvl 5/6)
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Position Number: 5263810
Location: New York, NY
Position Type: Business - Human Resources

Executive Secretary (Lvl 5/6)

English Department, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.

We offer tuition remission for employees and their dependents

A generous employer match towards a 403(b) retirement plan.

As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.

As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.

University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Hybrid Policy:

Please review the Hybrid Policy here.

https://www.fordham.edu/human-resources/policies-guides-and-agreements/hybridremote-work-policy-for-administrators/

Position Summary

Reporting to the Department Chair, the Executive Secretary provides administrative support to the Lincoln Center (LC) Associate Chair, Lincoln Center Writing Director, department staff, faculty, and students.

Essential Functions

Supports the LC Associate Chair, assists the LC Writing Director as well and provides efficient administrative support to the members of the English department faculty, students, and fellow staff.

Works with the Associate Chair and the Rose Hill (RH) secretary to organize and complete the fall and spring course schedules and the course offering spreadsheet and submits it to Academic Records along with the course inventory. Updates course descriptions added annually. Posts updated course schedule information.

Keeps the department regularly supplied with basic office necessities, answers phone calls, and re-directs queries, etc.

Fills faculty book orders, including desk copies. Keeps a record of books ordered through the book store each term, as well as desk copies ordered directly from publishing companies.

Maintains computer and printer database for the department.

Collects and updates faculty, adjunct, and teaching grad student office hours, office locations, meeting spaces, telephone and address information.

Submits electronic paperwork to Academic Records for new LC English major and minor declarations, and new English major advisor. Sends out English major letters to students and advisors. Sends out advisee list each term before registration.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Additional Functions

Reserves meeting rooms and coordinates with RH secretary to set up video conference between campus locations, conveys faculty needs to Duplicating, IT, and Facilities

Coordinates office assignments and distributes keys.

Creates and edits brochures and flyers on behalf of the department.

Attends monthly department meetings, recording and transcribing minutes, and does the same for various committee meetings on request

Coordinates with faculty for LC events, including securing LC locations and catering orders through and outside of Fordham.

Performs special projects and small tasks as assigned by Chair, Associate Chair, Writing Director, and Senior Departmental Administrator

Works with the RH support staff to update records of all LC English majors, minors, and advisors, including graduation date, advisor name, email address, and double major advisors.

Required Qualifications: Education and Experience

High school diploma or equivalent

Required Qualifications: Knowledge and Skills

Proactive approach to responsibilities, planning, and project management

Excellent writing, communication, and organizational skills

Proficiency in Microsoft Word, Excel, and Google apps

Excellent judgment, diplomacy, and discretion necessary in handling confidential and/or sensitive material

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications

Bachelors Degree

Experience with academic administration

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,235.46

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,235.46

Minimum Biweekly Salary for All Others: $2,051.06

Maximum Biweekly Salary for All Others: $2,051.06

Union Affiliation: Local 153

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/7428

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer Veterans/Disabled and other protected categories