Job Details

Strategic Events and Conferences Manager

Position Number: 6041866
Location: Moscow, ID
Position Type: Conference and Events Administration

Strategic Events and Conferences Manager

Posting Number: SP004764P
Division/College: Auxiliary Services
Department: Auxiliary Services
Location: Moscow

Posting Context Statement:

Reporting to the Director of Strategic Events and Conference Services in Auxiliary Services, with frequent coordination with the AVP of Auxiliary Services and the Office of the President the Strategic Events and Conferences Manager plays a vital role in creating a professional and welcoming environment with a primary focus on Strategic Events, Conferences and the University Residence, ensuring all events are executed seamlessly and that the residence is maintained to the highest standard.

Position Overview:

The Strategic Events and Conferences Manager oversees the organization, management and event support for all university residence events as well as cross-functional support for peer units managing all aspects of events, including dining services, facility setup, supply procurement and related personal services. The position also performs and serves as the primary point of event related contact for the residence, ensuring the residence is prepared for events and maintained in optimal condition through daily assessments and proactive communication.

Required Experience:

Three years of event leadership and management experience including:
- Development and implementation of programs, activities and large-scale projects, which include conceptualizing, coordinating detailed plans and follow through to meet deadlines
- Execution of outcome-based events that promote or advance a brand and/or support organizational objectives
- Managing multiple projects and events with competing timelines

Required Education:

High School Diploma or equivalent

Required Other:

Willingness to travel and work extended hours with a flexible schedule, which may include weekends and holidays
Must have valid drivers license and ability to meet U of I driving requirements

Additional Preferred:

Knowledge of event industry standards, best practices, and trends
Experience in fundraising or advancement
Exceptional verbal and written communication and editing skills
Demonstrated accuracy and attention to detail and meticulous organizational skills
Experience using Constituent Relationship Management (CRM) technology and event management software
Two years of project management experience
Experience in operational efficiency and optimal use of resources; an aptitude for use of data and metrics in decision-making; the ability to plan, monitor, and tightly manage a budget
Demonstrated ability to maintain a calm and professional demeanor in a high-stress environment, identifying and independently resolving problems swiftly

Physical Requirements & Working Conditions:

Ability to move continuously about and between event spaces and locations for extended periods of time
Ability to lift, push, pull, carry, and/or otherwise move materials up to 25 pounds

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: Commensurate with experience
Type of Appointment: _of_Appointment
FTE:

Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 02/27/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than March 13, 2025.

In your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/47296

The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.