Job Details

Administrative Assistant I

Position Number: 6021081
Location: Pomona, CA
Position Type: Secretary and Administrative Assistants

Administrative Assistant I

Posting Number: S01316
Position Status: Full time
Campus: Western University Campus-Pomona, CA
Department: 4201-Harris Family Center for Disability and Health Policy

Function:
Family:
Classification Series Title:

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Full Salary Range
Minimum: $Minimum
Maximum $Maximum

Expected Pay Scale
Minimum: $20.97
Maximum: $23.05

Job Summary
$Job_Summary

Knowledge, Skills and Abilities
$Knowledge_Skills_and_Abilities

Required Qualifications
$Required_Qualifications

Preferred Qualifications
$Preferred_Qualifications

Posting Date: $Posting_Date
Closing Date: $Closing_Date
Open Until Filled: Yes

Special Instructions to Applicants
$Special_Instructions_to_Applicants

Essential Job Duties

Essential Job Duties

Key Responsibilities

Administrative and Reception duties

Perform general administrative duties to include drafting correspondence, reports, and meeting minutes, scheduling meetings, filing, posting meetings to the shared Outlook calendar, and other administrative tasks related to the operational needs of HFCDHP. Assists with resource scheduling. This includes reservation and coordination of study rooms and lecture halls to accommodate the delivery of student exams and other Center events and activities. Receive and assist visitors and telephone callers, directing them to the appropriate staff. Notify staff of visitors arrival. Inform visitors by answering or directing inquiries. Operate telecommunication system by following manufacturers instructions for phone operation. Maintain a safe, secure, and clean reception area by complying with procedures, rules, and regulations. Support continuity among the team by documenting and communicating actions, irregularities, and continuing needs. Monitor the HFCDHP email (disabilityaccommodations@westernu.edu) and respond to inquiries timely.

Key Responsibilities

Reader and Accessibility Duties

Work closely with the Associate Director to provide reading/reader duties for written materials that are not accessible. Convert documents into accessible formats.

Key Responsibilities

Student Accommodations

Handle activities related to the enrollment process and services of students such as receiving confidential documentation, scheduling student appointments and follow up phone calls and emails. Initiate and process forms. Create, prepare, and maintain student records, including the scanning and uploading of documents and correspondence. Update and maintain the master student spreadsheet.

Key Responsibilities

Coordination of Meetings

Maintain the Directors and Associate Directors calendars, schedule meetings and post them on the appropriate Outlook calendars. Reserve conference rooms and make other necessary arrangements including organizing materials, sending out meeting notices, invitations, or flyers, creating agendas or programs, taking meeting minutes when directed, and coordinating event details.

Key Responsibilities

Other related duties as assigned and in keeping with the classification.

Describe Work Environment
$Describe_Work_Environment

To apply, visit https://jobs.westernu.edu/postings/26975