Job Details

Executive Assistant
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Position Number: 5980287
Location: Denver, CO
Position Type: Executive Assistants

Executive Assistant

University of Colorado Denver

Executive Assistant-36109

University Staff

Description

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team, you'll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado's system administration includes 19 units that provide essential services to CU's campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you're passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration.

Position Summary:

The Executive Assistant is responsible for a variety of supporting roles for the Vice President, Compliance and Equity Officer and Administrative Hearing and Compliance Programs Coordinator. This position represents CU System Administration to university constituents and the general community, in a professional and knowledgeable manner. This position requires an understanding of how policies and procedures are implemented in a university-based compliance office, or past experience in a comparable administrative or legal setting. This role will primarily support the Vice President with maintaining schedules and priorities, as well as supporting additional offices and staff by providing office support.

The Executive Assistant reports to the Vice President and is exempt from the State of Colorado Classified Staff System.

Where You Will Work:

This position is able to work 100% remotely within the United States; however, preference will be given to someone located within the Denver-metro area who can attend meetings, retreats, etc.

Diversity and Equity:

The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding.

Duties & Responsibilities:

Duties and responsibilities of the position include, but are not limited to:

Support Vice President

Maintain the VP's calendar and schedules appointments, presentations and meetings and assist in document preparation for the VP
Manage and coordinate communications to and from VP and determine response or referral
Exercise utmost discretion, diplomacy and professionalism in all matters, especially those involving confidential or sensitive information
Coordinate and complete all travel arrangements and expense reports on behalf of the VP

Support Hearings Process

Assist Compliance and Equity Officer and Administrative Hearing Coordinator with hearing tasks as needed
Serve as backup hearing administrator
Record retention in database and server files

Office Support/other duties as assigned

Play an integral role in the successful execution of a variety of special projects by providing support and logistics coordination
Manage administrative functions, recommending and implementing procedural changes to improve operations.
Purchasing and procurement of office supplies etc.
Other duties as assigned

What We Offer:

Salary: The anticipated hiring range has been established at $68,000 - $73,000.

CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.

Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.

No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
Disability, Life, Vision Insurance options.
Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
6 weeks of parental leave to adjust to the joys of parenthood.
A tuition benefit program for you and/or your dependents.
Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
Many additional perks & programs with the CU Advantage.

Additional taxable fringe benefits may be available.

For more information on benefits programs, please review our Comprehensive Benefits Guide.

Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)

Qualifications:

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.

Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
Four (4) years' experience working in an office setting providing administrative support to a department and/or manager or director
Experience supporting administrative/executive level staff
Travel and schedule requirements (if applicable)

Preferred Qualifications:

Six (6) years' experience working in an office setting, as indicated above
Familiarity with higher education
Familiarity with University of Colorado
Familiarity with CU Marketplace, Concur, HCM, CU-SIS

Knowledge, Skills, and Abilities:

Knowledge and understanding of higher education systems and shared governance.
Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal
Computer skills, including the ability to use Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook) and learn and experiment with new software and systems
Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
Organizational skills, including the ability to set and meet goals,, manage appointments, build schedules, coordinate and facilitate meetings, and make decisions
Presentation skills, including the ability to collect, evaluate, display, and deliver information to a variety of audiences in a way that is easily understandable
Ability to manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
Ability to prioritize work and stay on task when completing special projects and daily assignments
Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed
Ability to self-start and take initiative in completing daily tasks and special projects
Ability to focus on activities that have the greatest impact on meeting work commitments
Ability to establish and maintain partnerships with a variety of internal and external constituencies
Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages
Knowledge of office management principles and best practices
Proofreading, grammar, punctuation, and formatting skills, including the ability maintain consistency and be cognizant of and address details
Ability to interpret and apply complex rules and regulations
Ability to handle and maintain sensitive and confidential material
Ability to be cognizant of and address details

How to Apply:

For full consideration, please attach the following as separate documents to your application:

A cover letter identifying the job specific minimum qualifications you possess
A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.

Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.

Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.

When to Apply:

For full consideration completed applications must be submitted by Friday, February 14, 2025. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

Sponsorship Statement:

We are unable to sponsor applicants for work visas for this position.

Background Check Statement:

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu.

Application Materials Required: Cover Letter, Resume/CV

Job Category: Professional Support Services

Primary Location: Denver

Department: S0001 -- System Administration - 50017 - Office of the President

Schedule: Full-time

Posting Date: Feb 4, 2025

Unposting Date: Feb 15, 2025, 6:59:00 AM

Posting Contact Name: System HR Recruiting

Posting Contact Email: SystemHR.Recruiting@cu.edu

Position Number: 00795965

To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36109&lang=en