Job Details

Administrative Assistant II - CET Advisement Center
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Position Number: 5968274
Location: Orem, UT
Position Type: Academic Advising

Administrative Assistant II - CET Advisement Center

Salary: $33,320.00 - $41,650.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2503774
Closing: 2/12/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Join a dynamic team at Utah Valley University as an Administrative Specialist, where you'll play a key role in keeping operations running smoothly! In this versatile position, you'll handle a variety of administrative, fiscal, and planning activities-everything from budget monitoring and facilities scheduling to inventory control and specialized record-keeping. You'll be a go-to resource for students, faculty, and the public, providing clear and accurate information about department and university services. Whether coordinating meetings, facilitating events, or mentoring staff and students, you'll help create an efficient, organized, and welcoming environment. If you thrive in a fast-paced setting and enjoy making a meaningful impact, this is the perfect opportunity to bring your skills to a team that values collaboration and excellence!

Summary of Responsibilities

Performs confidential administrative support duties, including composing routine correspondence, reports, presentations, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work-related areas. Maintains a variety of documents associated with the advising center.
Provides administrative support for the department including answering telephones, greeting and assisting visitors, and informing students, faculty, and public of available department and university services. Provides correct and accurate information to inquiries and requests for assistance. Greets and directs students for appointments with advisors.
Monitors finances and tracks budgetary expenses and submissions. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures.
Coordinates department events and assists Academic Advisors with various administrative functions and maintains records for the advisement center, such as calendars, statistics, etc.
Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's related to the Summary of Duties or any combination of education and/or experience totaling four years.

Preferred Qualifications
Knowledge and use of Outlook, Banner, and/or Concur.

Knowledge / Skills / Abilities

Knowledge

Knowledge of managing finances and budgetary responsibilities across multiple budget lines.
Knowledge of procurement and similar procedures.
Knowledge of best practices in correspondence, and appropriate matters of etiquette in various settings.
Knowledge of department and university services.

Skills

Skill in office methods, techniques, practices and procedures.
Skill in the use of computers and computer software applications including word processing, spreadsheets, e-mail, internet, database, and presentations.
Skill in the preparation and interpretation of reports, charts, graphs, and tables.
Skill in interpersonal, problem-solving and decision making skills techniques.
Skill in customer service and phone etiquette. Excellent written and verbal communication skills.
Strong organizational and planning skills.

Abilities

Ability to work independently, multitask, and follow projects through to completion.
Ability to plan and anticipate potential changes and act accordingly.
Ability to maintain confidentiality at all times.
Ability to perform a variety of administrative support duties with minimum supervision.
Ability to follow verbal and written procedures and instructions.
Ability to communicate effectively, verbally and in writing.
Ability to meet and work with people of diverse backgrounds.
Ability to demonstrate professional demeanor and poise.
Ability to organize and plan effectively.
Ability to gather data, compile information, and prepare reports.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4811913/administrative-assistant-ii-cet-advisement-center

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