Job Details

Registrar Specialist - Catalog and Course Scheduling
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Position Number: 5918270
Location: Statesboro, GA
Position Type: Academic Vice Presidents and Provosts

Registrar Specialist - Catalog and Course Scheduling

Job ID: 280374
Location: Statesboro, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

To learn more about Georgia Southern's Vision, Mission and Values please click here: https://president.georgiasouthern.edu/performance-excellence/mission-values/

Location

Statesboro Campus - Statesboro, GA

Department Information

Office of Registrar

Job Summary

This position specializes in the collection, maintenance, and editing of administrative and curriculum data used to produce the University Catalog. Ensures all material and content meet established University standards of appearance and content. Serves as a subject matter expert in institutional processes and procedures pertaining to the University Catalog and provides advice regarding its design and use. This position also shares responsibility for maintaining all academic course information in the institution's student information system (SIS). This includes ensuring smooth scheduling processes in collaboration with colleagues in the office of the provost, academic departments, and schedulers. This position requires meticulous attention to detail, problem-solving skills, the ability to analyze and interpret data, effective communication skills, independent decision-making, and the ability to collaborate effectively with campus partners.

Responsibilities

Serve as a resource for information and training for end-users regarding scheduling, curriculum, catalog, and academic policy on various technological platforms; develop a strong, collaborative, well-informed community of course schedulers across the University
Collaborate with academic departments schedulers as needed, to articulate clear processes and standards for creating and overseeing the Schedule of Classes each term including course data entry
Ensure accuracy of all course listings including comments, fees, and fee codes, all restrictions, pre-requisites, waitlist, course descriptions, and other course specifics by auditing all course information against the university course catalogs
Create and run analytical reports to identify discrepancies in course information, room conflicts, and other pertinent information related to the schedule of classes
Enter and maintain all East Georgia State College at Statesboro classes
Advise colleges and departments in the area of curriculum revisions; serve as a point of contact for colleges and departments on curriculum matters
Review submitted academic course and program curricular change proposals to ensure compliance with University policies and proactively identify potential problem issues with the submission

Required Qualifications

Educational Requirements

High School Diploma or equivalent

Required Experience

Three (3) or more years of administrative support experience

Preferred Qualifications

Preferred Educational Qualifications

Bachelors Degree

Preferred Experience

One (1) to two (2) years of administrative support experience in higher education
Experience with Banner student information system database and/or Ad Astra schedule software a plus
Experience with Adobe Acrobat DC, Adobe InDesign, Banner, Google Suites, and/or Modern Campus Curriculum software

Proposed Salary

$37,684 - $41,568

This is a non-exempt position paid on a biweekly basis.

Required Documents to Attach

Resume
Cover Letter
Two (2) Professional References

Knowledge, Skills, & Abilities

ABILITIES

Consistently exhibit engaging customer service
Ability to support various constituencies served by the University
Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
Ability to work well independently and collaboratively
Ability to maintain confidentiality and secure sensitive information

KNOWLEDGE

Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success

SKILLS

Effective communication (verbal and written), organizational and human relations skills

Apply Before Date

December 23, 2024

Application review may begin on December 23, 2024.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Legally authorized to work in the United States for the duration of employment without assistance from the University.

Must be able to perform duties and responsibilities with or without reasonable accommodation.

Georgia Southern University is a Tobacco and Smoke-Free Community.

Proof of valid driver's license upon hire and throughout employment.

Equal Employment Opportunity

Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information

Must be able to perform duties and responsibilities with or without reasonable accommodation.
May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation
Work generally performed in office environment
Work week may occasionally extend beyond 40 hours
May be required to travel, occasionally
Ability drive University vehicles

Background Check

Standard + DMV

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=280374&PostingSeq=1