Job Details

Conduct Officer
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Position Number: 5914908
Location: Santa Barbara, CA
Position Type: Human Resources

Conduct Officer

University of California Santa Barbara

Job Posting Details

Position Number: 40034542

Payroll Title: STDT LIFE DEV SPEC 3

Job Code: 4564

Job Open Date: 1/6/2025

Application Review Begins: 1/22/2025

Department Code (Name): DSRS (Residential and Community Living)

Percentage of Time: 100%

Union Code (Name): 99 Non-represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $58,600 to $79,700/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $58,600 to $100,800/year.

Work Location: Student Resident Life Trailer - 1000

Working Days and Hours: M-F 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid, up to 2 days per week remote (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Residential & Community Living promotes a self-regulated environment for the residents of University residence halls and apartments. Their services foster the residents' ability to live together respectfully and responsibly in a learning community and promote the academic success of all residents. The residential education program provides a quality living experience as well as opportunities to interact with other residents, faculty and staff.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Residential Student Conduct Manager and the Assistant Dean of Students/Associate Director of Student Conduct, the Conduct Officer is charged with the responsibility of articulating and educating the Housing and Residential Communities on resident policies, procedures and community standards. The Conduct Officer: -Develops and implements programs for Lead staff, resident assistants and student-residents on Residence Hall/Apartment Living community standards -Assists in the investigation, adjudication and general resolution of cases referred to Resident Student Conduct (Housing) and the Office of Judicial Affairs -Maintains and updates the curriculum for HDAE Personal Responsibility and Fire Safety courses. Leads/co-leads the facilitation of these courses throughout the academic year -Serves as an institutional contact and referral point for students, parents and clients who have questions and concerns regarding the judicial process. -Co-advises and trains the Peer Review Board -Responsible for maintaining the conduct case management database/system (Advocate) -Responsible for the coordination of conduct hearings and restorative justice circles.

Required Qualifications:

Bachelor's degree in related area and / or equivalent experience / training
Experience working in a confidential environment.
Experience adjudicating a student conduct caseload with strict adherence to due process procedures.
Outstanding interpersonal skills in working with college students; para-professional counseling skills required.
Strong analytical and computer skills for the collecting, coding and recording of disciplinary files.
Outstanding administrative and organizational skills.
Thorough knowledge of advising and counseling techniques.
Strong knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Thorough knowledge of Student Affairs / Student Life specialization.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Abilities in project management, problem identification and reasoning skills.
Ability to develop original ideas to solve problems

Preferred Qualifications:

Master's degree preferred.
Experience in a 4-year college/university
Mediation skills

Special Conditions of Employment:

UCSB Campus Security Authority under Clery Act
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

35% JUDICIAL CASE MANAGEMENT - -Coordinates the recruitment, selection, training, and management of Peer Review Board members and Hearing Officers. -Facilitates Conduct Hearings. -Investigates conduct cases and makes appropriate decisions regarding appropriate jurisdiction (Administrative, Formal, Restorative Justice, Mediation, Counseling.) -Conducts Pre-hearing conferences with residents and staff to gather pertinent information, explains hearing process, describes the rights of the resident(s) and answers any questions that may arise. -Prepares the post-hearing recommendation letters of the hearing body and final decision of the Associate Vice Chancellor of Housing, Dining, and Auxiliary Enterprises (or appropriate Director). -Interfaces with third parties (parents, faculty, friends, etc.) as it relates to case resolution as appropriate.
40% CONFLICT/ DISCIPLINARY RESOLUTION - -Serves as a departmental Mediator -Serves as a departmental facilitator for Restorative Justice. -Conducts follow-up meetings and writes behavioral contracts with residents who show an inability for self-care with regard to alcohol, other drugs, or other concerning behaviors. -Trains live-in staff on conflict related skills. -Conducts follow-up meetings with live-in professional staff to insure their adherence to departmental protocols.
15% ADMINISTRATIVE RESPONSIBILITIES - -Codes, files, and logs all departmental student conduct information reports and hearing documents into Advocate. -Creates and maintains files pertaining to hearing, confidential letters, and administrative letters. -Compiles quarterly reports and summaries noting all violations and hearings held. -Schedules meetings and appointments for conduct matters. -Regularly monitors the process by which staff members submit disciplinary Information Reports to insure accuracy, confidentiality, and timeliness.
10% DEPT. LIAISON - Represents the department and/or unit through service on campus, community, and professional organizations as identified by supervisor.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosure

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=75357&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant