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Associate Director of Academic Services
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Position Number: 5776901
Location: San Diego, CA
Position Type: Athletics/Coaching

Associate Director of Academic Services

Position Title & Department: Associate Director of Academic Services; Athletics

Posting #: 5005

Department Description:
As part of the University of San Diego, a Roman Catholic University, the Department of Intercollegiate Athletics is committed to advancing academic and athletic excellence and enhancing students' lives while promoting the University of San Diego.

University Description:
The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
The Associate Director of Academic Services provides academic counseling and executes the daily operations and functions of athletic academic support for student athletes at the University of San Diego. Provides support for the academic and athletic pursuits of scholar-athletes while promoting intellectual growth, full freedom of choice and decision, realistic self-appraisal, self reliance, healthy behaviors, responsibility, accountability, integrity, and achievement of personal and educational goals. The Associate Director will also serve as an academic counselor for designated high-profile teams.

Duties and Responsibilities:

Academic Counseling - Teams to be Determined

Provides one-on-one academic counseling. Counsel student-athletes on academically related matters to include degree planning and satisfactory progress, selection of major(s) and minor(s), fulfillment of core and major requirements, course scheduling and sequencing, and arranging appropriate academic timelines leading to graduation
Serves as principal contact for all student-athletes in assigned sports as it pertains to academics; maintains accurate and up to date academic records and graduation plans
Monitors academic progress of scholar athletes from assigned sports through in person contact, telephone or text message communication and/or routine contact with faculty
Works in conjunction with the Registrar's Office and Compliance to certify the continuing eligibility of all scholar athletes from assigned sports
If the eligibility status of a student-athlete changes at any time, notify Compliance, the Sport Facilitator, the head coach and the scholar athlete immediately
Assesses student-athlete academic performance, progress toward degree, time management, goal setting, learning and study strategies, test taking, note taking, and other skills necessary for academic success
Recognizes academic struggles, challenges, cultivates change and desirable outcomes
Meets weekly with designated athletes from assigned sports regarding course expectations outlined in syllabus, academic progress in each class, including performance on assignments, quizzes, tests, papers, projects, class attendance, etcetera; develop plans to foster individual potential and success
Coordinates periodic academic progress reports and grade checks each semester at the five- and twelve-week mark for prospective scholar athletes from assigned sports
Routinely communicates with head coach and/or coaching staff to share information regarding the academic performance and associated behaviors of scholar athletes - including expectations and accountability plans
Reviews class schedules at the conclusion of each semester to verify registration status and enrollment in degree applicable units
Communicates with sport facilitators and head coaches regarding student athletes' progress toward degree to ensure that scholarship student athletes complete their degrees within four years or within eligibility.
Participates in the recruiting process by meeting with prospective scholar athletes from assigned sports
Makes referrals to other campus offices and departments (Center for Student Success, Center for Health and Wellness Promotion, Counseling Center, International Center, Dean's Office, etc.) as appropriate
Collaborates with the Athletic Academic Support Staff to ensure a comprehensive understanding and ability to administer all aspects of each other's teams and assist when necessary

Academic Services

Introduces academic resources and services, shared information related to academic support to scholar athletes at annual orientation, eligibility and compliance meetings
Represent athletics on campus committees and working groups to improve unit processes and overall support of current as well as future student-athletes
Instruct a course focused on student-athletes transition to higher education within athletics
Plan academic related event(s) that occur throughout the calendar year
Coordinate onboarding of student-athletes during for summer bridge programming
Assist with transcript evaluations during the multiple transfer portal window cycles
Utilize Teamworks and other systems for communication to coaches and student athletes
Collaborate with faculty to provide accurate progress reports at designated points throughout the academic year
Oversee study hall and monitor attendance for all sports. Prepare weekly study hall hours/reports for coaches, sport facilitators and academic staff
Coordinates travel letters for all sports and scholar athletes who miss class due to competition or travel related to competition, an authorized University activity
Each semester provides list of scholar-athletes who receive required books as part of athletic aid; collects book returns and arranges sell back to book vendor
Updates athletic academic support services and information on the website
Maintains supplies and equipment in the computer lab of the Academic Support Center

Other Duties/Responsibilities

Instruct a course focused on student-athletes transition to higher education within athletics
Facilitate degree completion plans for student-athletes with exhausted eligibility
Facilitate the collection of information related to career outcomes and campus integration for assigned sports
Celebrates scholar athlete accomplishments, acknowledges successes and personal triumphs, recommends scholar athletes for scholarships and awards
Handles the nomination process and completes nomination forms for assigned individuals/teams for university, conference and NCAA academic honors, scholar athlete recognition, postgraduate scholarships, internships, etc.
Maintains thorough knowledge of and adheres to all University of San Diego, West Coast Conference, Pioneer Football League and NCAA rules and regulation
Completes required annual USD Compliance Training (Title IX of the Education Amendments Act of 1972 and Workplace Harassment Training) in a timely manner
Seeks interpretations from the compliance staff before acting when necessary; reports potential rules violations immediately; and monitors all areas and/or programs activities closely to maintain compliance with applicable rules and regulations
Assists with other duties/projects, as assigned

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

Ability to work nights and weekends are required
Ability to work all year round and some holidays as required
Ability to travel with teams when required
Successful completion of required background checks
Heartsaver CPR /AED certification required. Must have this certificate within 6 weeks of employment
California driver's license required within 6 weeks of employment

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:
Minimum Qualifications:

Bachelor's degree required
Three year's experience working in an intercollegiate athletic department and/or advising/counseling students in higher education required

Preferred Qualifications:

Master's degree preferred
Experience advising/counseling students in higher education or related field preferred
Competitive experience at the collegiate level preferred
Experience at the Division I level preferred
Knowledge of NCAA Division I academic eligibility rules preferred

Performance Expectations - Knowledge, Skills and Abilities:

Ability to counsel students in decision-making processes related to goal setting.
Interpersonal skills to work effectively with scholar-athletes and make appropriate referrals to campus resources and services
Must be able to work in time sensitive, fast-paced and demanding environment
Ability to manage a high volume of workload
Experience in both short and long-range planning with an attention to detail
Excellent presentation, oral communication and writing skills
Ability to coordinate activities and events either individually, as part of a team or in collaboration with other departments
Ability to think critically in order to methodically, strategically, and collaboratively make decisions, solve problems, and foster innovation
Ability to learn and navigate University software (e.g., Banner, Degree Works,
Salesforce, SAP Concur, Workday, etc.)
Proficient with word processing and spreadsheet software programs

Posting Salary:
$5,833.33-$6,000 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:
Resume and Cover Letter Required
Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:
Hours: 40 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: July 11, 2024
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/496779/associate-director-of-academic-services