Job Details

Administrative Assistant 1
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Position Number: 5108375
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 1

Job ID: 269633
Location: Aug Univ CON-ECRH Partnership
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

ECRH Augusta Campus

3405 Mike Padgett Hwy

Augusta, GA 30906

OR

ECRH Gracewood Campus

100 Myrtle Blvd

Gracewood, GA 30812

College/Department Information

At the College of Nursing, we champion and nurture individual student success in a varied educational setting, while providing a rigorous but accessible education that prepares you for the nursing workplace, academia, and leadership as you progress throughout your career. You'll be encouraged, challenged and supported whether pursuing an entry-level bachelor's or master's degree or a Doctor of Nursing practice or Ph.D. degree. It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and that's thanks to our innovative, challenging and contemporary curriculum offered across all our various degree programs. Advanced degree options are available for the bachelor and masters prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Master's Certificates. CON graduates leave our programs ready to lead and serve our nation's patients.

Augusta University College of Nursing has excellent opportunities for nurses to be part of an innovative partnership that has been developed between the East Central Regional Hospital and Augusta University. East Central Regional Hospital is a state operated psychiatric facility with two campuses. The Augusta Campus is a psychiatric hospital that provides care to individuals with severe and persistent mental illness. The Gracewood Campus is an ICF/IID and Skilled Nursing Facility (SNF) that provides care and services to individuals with intellectual and developmental disabilities. The nurses will be part of an inter-professional, psychiatric/mental health team that includes staff and advanced practice nurses, psychiatrists, psychologists, social workers, and direct care staff. Augusta University College of Nursing's partnership with East Central Regional Hospital will provide you with the opportunity to work in a variety of areas while providing the academic resources to promote high quality practice and research. We would love for you to be a part of our dynamic team.

Job Summary

Job Posting Refresh

The Administrative Assistant 1 is responsible for unit level recruitment and onboarding functions of the College of Nursing-East Central Regional Hospital (CON-ECRH) partnership.

Responsibilities

The responsibilities include, but are not limited to:

Recruitment and Onboarding

Prepares and process HR paperwork to create positions for the CON-ECRH partnership in accordance with the ECRH, Department of Nursing (DON) staffing plan; Screen applicants to include credential checks and validation; Schedule candidate interviews; communicates employer and CON-ECRH partnership information; Coordinates interview schedule with ECRH DON; Receives interview packets from hiring manager, conducts reference checks, and uploads documentation to OneUSG Connect; Notify new hire of orientation schedule, answers or refers employee questions; Participates in new employee ECRH orientation, provides CON-ECRH partnership contact information; Processes terminations/resignations via OneUSG Connect; Assists with updates and maintaining of the recruitment activity report to be presented at the AU-ECRH partnership monthly meeting; Participates in career fairs.

HR Actions and Documentation

Maintains employee personnel files (e.g. pcf, resume, licensure, cpr, other certifications); Scans Service Approval Forms to Occupational Health for pre-employment physicals; Provides support with updates and maintaining of the staffing plan and employee rosters; Coordinates employee required annual screening, in collaboration with ECRH Occupational Health; Serves as a liaison to field employee related questions and directs to appropriate resource (e.g. payroll concerns, workers compensation, time and absence); Provides administrative support for the annual performance review process; Prepares CON-ECRH clearance forms for terminating employees; Conducts exit interview for terminating employees; Updates and maintains various databases, spreadsheets, and reports.

Other Duties

Perform all other related duties/tasks as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Preferred Educational Qualifications

Bachelor's degree from an accredited college or university and experience working in an office setting; HR recruiter/generalist; SHRM certification.

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality

Excellent interpersonal, written and verbal communication skills

Proficient in Microsoft Office and other computer software/databases

Detail-oriented with strong organizational, time-management, prioritization and multi-tasking skills

Shift/Salary/Benefits

Shift: Days/Evenings/Nights (8 and 12 hour shifts available); Rotating weekends.

Pay Band: 2

Salary: Minimum $15.77/hour - $18.89/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/1/24 - Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269633&PostingSeq=1